While it has always been possible to convert Office documents into PDF using Google Docs, the new export feature
makes it even easier for you to batch convert Microsoft Office and
Open Office file formats into PDF (or HTML) in three easy steps.
Batch Conversion to PDF with Google Docs
Step #1 - Create a new "input" folder in Google Docs
where you'll upload all your documents and presentations that are to
converted into PDF.
Step #2 - Now select the Upload Document option in
Google Docs, set the destination folder to the one that you created in
Step #1 and upload*# all your documents.
Google Docs officially supports the following file formats though you may also upload images:
- Microsoft PowerPoint (.ppt, .pps).
- Microsoft Word (.doc, .docx), OpenDocument (.odt) and StarOffice (.sxw).
- Microsoft Excel (csv, .xls, .xlsx) files and OpenDocument Spreadsheet (.ods).
*# You may also use the email option to upload documents onto Google
Docs but that would put everything on the main folder and managing
documents can therefore become a issue especially when you have too many
files.
Step #3 - Once all files are uploaded onto Google
Docs, open the dashboard again and select the "input" folder from the
right sidebar. Select all the files in this folder and choose "Export"
under "More Options".
Here's select "PDF" (or HTML) as the output format and all your Word
Documents, presentations, spreadsheets, etc. will be instantly converted
into PDF.
And if you are converting a large batch of documents into PDF, you
don't have to wait in the browser for the conversion to finish as Google
Docs will automatically send you an email once the processing is over.
The email will have a link from where you can directly download all the
PDF files in one large ZIP.
